Features to look for in an ATS to avoid Complex Paperwork
Written By : Pitch N Hire
Wed Jul 31 2024
5 min read
An applicant tracking system is a software system that helps a recruiter keep track of the progress of the applications of potential employees. Companies use it to automate the process of finding and interviewing potential employees in the workplace. While there are various features to look for in an ATS, recruiters often get bogged down with features they don't need.
With the abundance of features that most ATS recruitment tools have, it is easy to lose sight of the core functionality that an ATS should provide to the recruiter.
This essay aims to provide the reader with a comprehensive guide on what to look for in an applicant tracking system. With so many options available on the market, it can be hard to decide which is suitable for your company.
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Top 5 Major Features to look for in an ATS
However, with a bit of research, you should be able to find a system that meets all of your needs. Here are five major features to look for in an ATS:
Today's recruiters avoid laborious paperwork and complex computations to determine the effectiveness of their recruitment efforts. Instead, they favor using tools that enable them to provide insightful reports that summarise their hiring process.
The ATS report can clarify critical points and assist you in evaluating the recruitment process at every level. However, when choosing any ATS tools for recruitment, the following five essential features to look for in an ATS should be taken into consideration:
1. Hiring Period Report
As far as time is concerned, this report is one of the most vital features to look for in an ATS and is critical for all HR professionals as it allows them to see the progression of their hiring efforts during a defined time. This report also helps to identify periods of inactivity that can impact the overall recruitment process.
Viewing the hiring period report allows you to maintain a constant overview of your recruitment process and make informed decisions about when to restart recruitment efforts. In addition, this report can also be used to identify any trends that may have developed over time.
2. Reference Performance Report
This feature allows you to review past candidates' performance and determine whether they are a good fit for your company. This information can help you decide who to interview and which candidates to reject.
It is important to note that this report is not 100% accurate and should not be relied upon for all recruitment decisions. However, it can provide valuable insights to help you improve your hiring process.
3. Candidate Pipeline Status Report
This is one of the significant features to look for in an ATS, as it gives you a glimpse into the quality of the candidates you have approached so far. Viewing the candidate pipeline status report, you can identify any bottlenecks in your recruitment process and take corrective action.
This report also helps you identify any dead-ends in your search and provides a snapshot of your recruitment performance at any given time. Also, by viewing the candidate pipeline status, you can determine which candidates are progressing through your system and which ones are being rejected.
This information is essential for making informed decisions about who to interview and which ones to keep in mind for future recruitment rounds. These are the features to look for in an ATS while you're out in the market searching for one.
4. Candidate Application Status Report
This feature is an addition to the candidate pipeline report since this option will ensure that your recruitment team can quickly identify candidates who have applied for specific job vacancies and are still in the application process.
By checking this box, you can view the number of candidates who have applied for each job vacancy, which is another crucial point in our list.
5. Group Productivity Report
Team productivity is one of the critical factors that will determine the overall success of your recruitment team. By monitoring team productivity, you can identify potential problems and take corrective action before they become significant issues.
There are many ways to measure team productivity, and the following five measures are some of the most commonly used:
- Candidate Quality Index (CQI)
- Time on Job (TOJ)
- Employee Engagement Score (EES)
- Job Satisfaction Score (JSS)
- Total Workplace Engagement (TWE)
Each of these measures has its benefits and drawbacks, so choosing the standard that best suits your needs is vital. However, all five criteria are essential for the recruitment process and should be used together to achieve optimal results.
So these were the top 5 features to look for in an ATS to ensure that your recruitment process will be seamless and error-free.
AI-Powered Talent Acquisition Platform - Pitch N Hire
While there are various features to look for in an ATS, Pitch N Hire is a leading applicant tracking system that incorporates artificial intelligence (AI) into the recruitment process. This technology helps to automate the process of recruiting candidates and reduces the time it takes to search for the best candidates.
Additionally, Pitch N Hire provides insights about the candidates that have been approached and allows you to make informed decisions about who to interview. Using this software, you can ensure that your recruitment efforts are focused and organized, which will lead to higher success.
Besides the intuitive user interface and AI-powered tools being the significant features to look for in an ATS, Pitch N Hire also offers a variety of services to its clients:
1. Background Check Services
Pitch N Hire's background check services are the best way to ensure the security of your employees. The most recent technologies and procedures are used to screen employees for criminal histories, liens, and bankruptcies.
They carry out extensive background checks on each applicant to make sure they are the best fit for your company, and due to this, PNH is one of the best candidate management tools available in the market.
2. Contract Staffing
Pitch N Hire's contract staffing division brings together some of the industry's top minds to provide the best services, one of the most critical features to look for in an ATS. The educational and professional backgrounds of their team are incredibly diverse.
They collaborate with organizations of all sizes, from Fortune 500 firms to start-ups, to provide the best staffing solutions. They dedicate themselves to finding the best fit, so they take the time to get to know each of our clients and their requirements.
3. Permanent Staffing
PNH additionally offers permanent staffing solutions. To find the best fit for each client, their industry experts consult with companies of all sizes. They take the time to comprehend each client's requirements to make the best match.
These are the quality features to look for in an ATS, and PNH has them all. From initial interviewing and screening to offer letter generation and payroll processing, PNH takes care of every step of the recruitment process and streamlines your operations.
If you're unsure about the screening candidates meaning, check out our previous blog post on the topic for a comprehensive understanding of the process.
Conclusion
Hence, this article discusses the most prominent features to look for in an ATS while you're on the verge of opting for the right talent acquisition software. Pitch N Hire is one of the best ATS tools for recruitment available on the market, and its features include artificial intelligence and extensive background checks. If you're looking for a platform that will help you to streamline your recruitment process, then this is the ATS for you.
Frequently Asked Questions (FAQs)
Q1) What is an ATS?
An applicant Tracking System (ATS) is a software program that automates the entire recruitment process from resume to offer letter. These ATS tools for recruitment are designed to handle the administrative side of hiring so recruiters can spend more time on the candidate-facing elements of the hiring process.
Q2) What are the Major Features to look for in an ATS?
The significant features to look for in an ATS are its intuitive user interface and AI-powered tools. Additionally, Pitch N Hire provides insights about the candidates that have been approached and allows you to make informed decisions about who to interview.
This software will help you focus and organize your recruitment efforts, increasing your chances of success. In addition to providing its clients with various services like background checks, contract staffing, permanent staffing, and more, Pitch N Hire also has an intuitive user interface and AI-powered tools that are the key features to look for in an ATS.
Q3) Are CRMs and ATSs the same thing?
The CRM is a potent segmentation tool that automatically develops talent and provides both passive candidates and active job seekers with a compelling experience. On the other hand, the ATS tool for recruitment is a tool that hiring managers and recruiters use to automate workflows and ensure compliance.
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