How To Email a Resume to an Employer (With Best 4 Tips)

Cover letters are important to send a resume to your employer. But now with the change in the world and owing to the advancement of technology, emailing a resume can also be a good choice. You can email your resume directly to your hiring manager. 

This allows him to have a look at it and further be able to assess your skills and find out if or not you’re compatible with the job. When sending a resume email, it is important to ensure that your email alongside your resume is good enough. 

This is mostly because even before viewing your resume, the employer will have to see your email. If he is happy or satisfied with your email, only then would he open the resume and further assess it. The hiring manager might come across a variety of resumes in a day, so if your mail isn’t worth it, he might reject you already. For this, it is important to know what to write in the mail while emailing a resume.

4 Tips For Emailing A Resume

Here are the basic 4 tips for emailing a resume:

Use the right salutation

First things first, you have to address the person correctly. As much as you might think it doesn’t matter, the salutation makes a difference when you’re sending a resume email. This is because the accuracy of your address might be the first impression that forms on your employer. So ensure that you don’t mess up here.

The rules are simple. If you don’t know the person at all, you can use Dear Sir/Ma’am. However, if you know that person or have talked to him once, it is appropriate to use Dear Mr/Ms (last name). Even though the use of dear in the salutation of your resume email is up for debate, it is okay if you use it, and is still a part of the format of business letters.

Use the right subject line

Another way to swoon in your hiring manager into hiring you would be to use the right subject line. Don’t add anything unnecessary here. Just stick with a simple line that informs your employer about what you’re trying to convey. Remember, the more that you write on a subject line, the fewer chances you have of getting your mail opened. The employer will judge your mail based on the subject line. 

So if you don’t want to look like spam mail while emailing a resume, ensure that you add a proper subject line. It can be as simple as your name and the job you’re applying for.  One of the most basic formats of writing a subject line while sending a resume email would be “(candidate name) (job title you’re applying for) application” or the likes of “applying for (job title) (candidate name)”. This can ensure that you don’t write anything nonsensical on the subject line and it converts its meaning without being too lengthy.

Use the body as a cover letter

The body of the email while sending a resume letter serves as a cover letter for your resume. Therefore, you have to properly access this portion and use it to the best of your knowledge. The cover letter describes to the employer why he should hire you. 

Therefore, be as explanatory yet precise as you can. You can also use the aid of a sample email to send a resume for a job. Give a nice introduction about yourself and briefly explain why you are the best candidate for the job or why the company should choose you. 

However, if you don’t wish to write your cover letter within the email body, you can also attach a separate copy of the cover letter and just provide a small introduction of your purpose of sending an email resume. This can be done simply by writing “Please find attached a copy of my resume and my cover letter”. This accurately explains the whole thing without you having to write much about it. This is an important part to decide while emailing a resume.

Attach the correct copy of your resume

Sometimes you might make so many copies of the resume with the tiniest modifications because of how skeptical you’re getting about everything. But when it comes to attaching the resume with the email, you can’t go wrong. Therefore, it is important to pay a keen focus on what copy you are attaching to the mail. To avoid any problem you can also first open the file, check it thoroughly, and then share it through the mail with your hiring manager. 

On the other hand, you can also change the name of the resume that you’re supposed to send to something relevant yet unambitious. So if the rest of your resume files are called a resume, resume(1), etc. you can just call your last file as “(candidate name) resume copy”. This would ensure that you never confuse it with anything else and therefore only send the right copy at all times. To retain any fonts and formatting of your resume document, it is best to export your resume file as a PDF file and not a doc or Docx file. 

Final Words

There are many ways to ensure that you’re correctly emailing a resume to your hiring manager. There is no denying the fact that this can be quite challenging because you can’t unsend your mail for long after it’s sent. Therefore, the chance of any probable error should be either too minimal or zero to ensure that you get the job.

To reduce these chances, you can also just mail a copy of this to yourself first and proofread the entire thing to ensure that you’re doing it right. This can be a crucial effort to ensure that you don’t send your probable boss’s wrong pictures or documents in the mail and you’re only sending resume email with the important contents. 

Using these tips and information, you can easily ace emailing a resume to your hiring manager without doing anything embarrassing and rather leaving a good impression of yourself.

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